Wedon’tsellsoftware. Wetakeacutofthemarginyou’realreadylosing.

$0 setup fee. 30% split for the first 90 days, ramping to 20% + monthly retainer from Day 91.

Engineered exclusively for mid-market industrial distributors ($15M–$150M+ revenue)

  • Industrial PVF
  • Electrical Supply
  • HVAC & Refrigeration
  • Fluid Power & Hydraulics

Zero upfront fees · 100% performance-aligned margin defense. 1-click mutual NDA & zero-trust AST tenant isolation: your supplier cost sheets never train public models.

Problem

Outdated vendor cost sheets and manual PDF lookups bleed up to 2–4% off every quote.

Profit-Share Model

Zero setup fees. 30% split for the first 90 days, then 20% plus a monthly retainer tier.

Zero-UI Engine

No new software or logins. Completed quotes drop straight into Outlook Drafts in <90s.

Calculate Split

Run our free 48-hour audit on 20 past quotes and see your estimated dollar leakage for $0.
<90s Turnaround 8%–12% Margin Floor 0 Setup Fee 30% Ramp (90 Days) 20% + Ramped Retainer Spatial Docling OCR MS Graph Outlook Native Real-Time ROI Portal AST Tenant Isolation SPA Rebate Watchdog Zero Upfront Fees · 100% Performance-Aligned Margin Defense

The engine at work: interactive preview

Inbound RFQ

Customer_RFQ_Spec_882.pdf

Line items identified0
Spatial bounds···
First draft ready0 sec

Idle · waiting for inbound PDF

Margin defender

SKU · PVF-VALVE-316

4%Floor · 8.0%9.5%
+$142 protected
Zero-UI dispatch

Outlook draft injected

POST /v1.0/users/estimator/messages

EM JB

Ready for estimator 1-click send

Performance split

Example account 01

$0

Kept by you this month

Sheet 02 of 04 · Commercial alignment

Why a Ramped Performance Model Aligns Enterprise Upside

Fixed fees before results are exactly backwards for industrial distribution, so Syntropic runs a two-stage commercial model instead. Phase 1 (Days 1–90): a 30% performance split on verified defended net margin above your 8%–12% floor, with $0 setup fees; the ramp is what funds custom ERP connector builds and Docling OCR parser training on your supplier cost sheets. Phase 2 (Day 91+): the split steps down to 20% plus a predictable monthly retainer tiered to your RFQ volume ($10k, $15k, or $22.5k–$30k+). Our automated Margin Defender gate still governs every dollar: no defense, no split.

  • Zero upfront software or integration fees: 100% absorbed in Phase 1.
  • Days 1–90: 30% performance split on verified defended margin.
  • Day 91+: 20% performance split + predictable monthly retainer tier.

Enterprise retainer tiers · Day 91+

Tier 1 · Growth Distributor100–350 RFQs/mo$10,000/mo
Tier 2 · Enterprise Distributor351–800 RFQs/mo$15,000/mo
Tier 3 · Heavy Industrial / Global800+ RFQs/mo$22.5k–$30k+/mo

Tier 3 retainers are scoped on four criteria: volume and line-item density ($22.5k at 800–1,199 RFQs/mo, $25k at 1,200–1,999, $30k+ at 2,000+), ERP and multi-warehouse fragmentation (+$3k–$5k/mo), heavy SPA and complex manufacturer rebate watchdog coverage (+$5k/mo), and 24/7 mission-critical SLA with a dedicated architect (+$5k/mo).

Interactive value simulator
Engagement phase
400 quotes

Day 91+ retainer · Tier 2: Enterprise Distributor ($15k/mo)

$7,500
Monthly margin leakage identified

$0

At the 2.5% cost-sheet lag

Phase 1 split · Days 1–90

$0

30% Syntropic split · no retainer · $0 setup

Phase 2 split · Day 91+

$0

20% split + Enterprise Distributor retainer ($15k/mo)

Net client margin retained

$0

70% of defended margin stays yours

Cumulative margin loss · 12-month projection
Status quoWith Syntropic
You keep / yr$0

Sheet 03 of 04 · Transparent execution architecture

The engine at work: inbound PDF to Outlook draft in 82 seconds

Select any extracted line item below to see how Docling OCR parses unstructured PDF engineering files, checks net-margin guardrails, and prepares a verified response in Outlook.

Customer_RFQ_Spec_882.pdf

Docling spatial OCR extraction · bounding boxes

Automated audit inspection Margin leak intercepted
Part match

1/2" 316 Stainless Steel Ball Valve

Original quote

$310.00

6.2% margin

Margin defender

$342.50

8.0% floor met

Execution detail: Priced below the 8.0% net-margin floor. Adjusted to protect +$1,625 of margin.
Outlook draft dispatch 82s total turnaround

Syntropic injects this complete, formatted quote table directly into your estimator’s native Outlook Drafts folder. The estimator reviews and clicks send in one second.

Sheet 04 of 04 · Calculate your split

Run the free 48-hour diagnostic audit

Send 20 historical quote PDFs from last quarter. Our engine runs them through spatial parsing and returns a one-page executive margin-leakage report: your estimated dollar loss and the split we’d take to defend it.

No-cost proof-of-concept · performance-aligned

Drop 20 historical quote PDFs into the zero-trust AST enclave. The free 48-hour audit quantifies your estimated dollar leakage before any commercial decision is locked in. Deploy Syntropic only if the numbers convince you: we earn a 30% split for the first 90 days, then 20% plus your retainer tier from Day 91, applied only to verified net margin defended above your 8%–12% floor. No deposits, no licenses, no subscriptions: if we defend nothing, you pay nothing.

See the profit-share model

Human-in-the-loop architecture: Syntropic injects verified draft responses directly into authorized estimator Outlook mailboxes via the Microsoft Graph API. Final review and email dispatch remain under 100% client control.

Performance fee guarantee: Syntropic charges $0 setup: no deposits, no licenses, no subscriptions. Days 1–90 run at a 30% split of verified margin dollars defended above your established 8%–12% net margin floor; from Day 91 the split steps down to 20% plus your fixed monthly retainer tier. If we defend nothing, you owe nothing.